Privacy Policy

This translation is for information only — in case of discrepancies, the Polish version prevails.

Learn how we collect, process, and protect your personal data in accordance with the General Data Protection Regulation (RODO/GDPR).

Last updated: 7 April 2026

1. Personal data controller

The controller of your personal data is:

Księgowość 365
Email: [email protected]

2. What data we collect

We collect personal data that you voluntarily provide to us or that is collected automatically:

  • Form data: first name, surname, e-mail address, telephone number, company, message — when you complete the contact form or subscribe to the newsletter.
  • Cookies: session identifiers, user preferences, data on activity tracking on the website.
  • Analytics data: IP address, browser information, time spent on the website, clicks — collected via Umami Analytics for traffic analysis purposes.
  • Correspondence data: the content of e-mails, if you contact us.

3. Purposes of data processing

We process your data for the following purposes:

  • Responding to enquiries submitted via the contact form
  • Sending the newsletter (on the basis of your consent)
  • Providing accounting services (if you conclude an agreement)
  • Analysing traffic and improving the user experience
  • Compliance with legal obligations (e.g. archiving of commercial data)
  • Pursuing our legitimate business interests

4. Legal basis for processing

We process your data on the basis of:

  • Art. 6(1)(a) GDPR (RODO): Your explicit consent (e.g. for the newsletter)
  • Art. 6(1)(b) GDPR (RODO): Performance of a contract (accounting services, responding to enquiries)
  • Art. 6(1)(c) GDPR (RODO): A legal obligation (e.g. retention of accounting records)
  • Art. 6(1)(f) GDPR (RODO): Our legitimate business interests (analytics, marketing, security)

5. Data retention period

  • Contact form data: 2 years (unless you conclude an agreement)
  • Newsletter data: Until you unsubscribe
  • Accounting services client data: In accordance with the Accounting Act (ustawa o rachunkowości) — 5 years after the financial year
  • Cookies: Up to 24 months (depending on the type of cookie)
  • Server logs and analytics: Up to 12 months

6. Your rights regarding personal data

You have the right to:

  • Access your data: You may ask us for access to all the data we hold about you.
  • Rectification of data: If your data is inaccurate, you may ask for it to be corrected.
  • Erasure of data: In certain cases, you may ask for your data to be deleted (the right to be forgotten).
  • Restriction of processing: You may ask us to restrict the way we use your data.
  • Data portability: You may ask to receive your data in a structured, commonly used format.
  • Objection: You may object to the processing of your data based on our legitimate interests.
  • Withdrawal of consent: If we process your data on the basis of your consent, you may withdraw it at any time.

To exercise these rights, contact us at: [email protected]

7. Cookies

We use the following categories of cookies:

  • Essential: Required for the website to function (session, security)
  • Analytics: Help us understand how the website is used (Umami Analytics)
  • Marketing: Used for content personalisation and campaign tracking
  • Functional: Remember your preferences (language, theme, last visit)

You can manage your cookie preferences via the settings window on this website.

8. Analytics tools

We use Umami Analytics — an analytics tool that respects your privacy. Umami does not track you via third parties, does not use tracking cookies, and your data is not sold to advertisers. Umami is hosted on our own servers, and your IP address is anonymised.

9. Sharing data with third parties

We do not sell or share your personal data with third parties for marketing purposes. We may share data with:

  • Our service providers (e.g. hosting, e-mail) — on the basis of data processing agreements
  • Public authorities — where we are legally obliged to do so
  • Our accounting partners — where necessary for the provision of services

10. Data security

We protect your personal data through:

  • HTTPS encryption across the entire website
  • Secure passwords and access control
  • Regular security updates
  • Restricted staff access to data

11. Reporting a data breach

If you suspect that the security of your data has been breached, contact us immediately at: [email protected]

12. Right to lodge a complaint

You have the right to lodge a complaint with the President of the Personal Data Protection Office (Urząd Ochrony Danych Osobowych, UODO) in Warsaw:

Urząd Ochrony Danych Osobowych
ul. Stawki 2, 00-193 Warszawa
https://uodo.gov.pl

13. Changes to this Privacy Policy

We reserve the right to amend this Privacy Policy. In the event of significant changes, we will inform you by sending a notification to your e-mail address or by publishing a new version on this page.

14. Contact

If you have any questions about this Privacy Policy or the way your data is processed, contact us:

Księgowość 365
Email: [email protected]
Business hours: Mon–Fri 8:00–17:00

Last updated: 7 April 2026