KRS Register
how to check Polish companies
The National Court Register (KRS) is Poland's central registry of all companies, partnerships, associations, and foundations. Before entering into any significant business relationship, checking a company in KRS is essential for protecting yourself against fraud and assessing business reliability. This guide shows you step-by-step how to access KRS, interpret company information, verify management, and assess business risks.
What is KRS and why you need it
The National Court Register (KRS) is Poland's central registry of legal entities. It is maintained by the Ministry of Justice, with data stored in regional courts throughout the country.
KRS contains entries for all: limited liability companies (Ltd.), partnerships, general partnerships (if registered), associations, foundations, and public sector financial units.
Anyone wanting to establish a business in Poland and conduct business as a company or association must be registered in KRS. This is a legal requirement. Absence of registration means the company does not legally exist.
Why check a company in KRS?
Checking a company in KRS is crucial for your business safety. Here are the main reasons:
Business partnership safety
Before signing contracts with a new company, verify it actually exists and is registered. This protects you from fraudsters using fictitious data.
Verify payment capacity
KRS entry can indicate a company's ability to meet obligations. A Ltd. with significant capital (e.g., 5,000,000 PLN) is usually more trustworthy than a self-employed sole proprietor.
Avoid fraudsters and shell companies
Poland has many shell companies or firms in liquidation that may engage in fraudulent practices. Checking KRS helps avoid such risks.
Examine changes in management
KRS shows who manages the company. Management changes are visible in registration history. Frequent changes may signal organizational problems or shareholder conflicts.
How to check a company in KRS — Step by step
Checking a company in KRS is simple and free. Here are the exact instructions.
Step 1: Access the KRS portal
Open your browser and go to the official Ministry of Justice portal: prs.ms.gov.pl (Portal Rejestrów Sądowych).
Alternatively, you can use dedicated search tools like rejestr.io or bizraport.pl, which offer intuitive interfaces and additional features.
Step 2: Choose your search method
On the homepage, you'll see a search field. You can search for companies in several ways:
- Company name: Enter exact name (e.g., "ACME Ltd.")
- KRS number: 10-digit KRS number
- Tax ID number: (NIP)
- REGON number: National Economy Registry number
- By region: Search by regional court jurisdiction
Step 3: Enter company details
Type your search query. If you have the exact name, the system should return results. Name must be exact or very similar — the system is sensitive to typos and special characters.
Step 4: Analyze search results
The system displays companies matching your search. Pay attention to:
- Exact company name
- KRS number
- Registered address
- Registration date
- Entry status (active, suspended, liquidation, etc.)
Step 5: Open detailed information
Click on the company to see full registration data, including:
- Management composition (names, positions)
- Capital amount
- Business activity (company purpose)
- Change history (entries and deletions)
- Number of shareholders (for Ltd.)
What do KRS entries mean? — Interpreting information
KRS data can be difficult for beginners to interpret. Here's what you need to know.
Company status
| Status | Meaning | Cooperation Risk |
|---|---|---|
| Active | Company operates normally | Low |
| In Liquidation | Company closing down operations | High — financial problems |
| Suspended | Activity temporarily halted | Medium — no activity |
| Deleted | Officially deregistered | Very High — doesn't legally exist |
Capital amount
Capital is the money contributed by shareholders to establish the company. Higher capital usually indicates a more solid business. However, remember that high capital doesn't guarantee integrity.
Minimum capital for Ltd. is 1 PLN, with no legal maximum. Companies with capital of 50,000–500,000 PLN are considered more stable.
Management composition
KRS shows who runs the company. Management changes are visible in registration history. Frequent changes may signal organizational problems or shareholder conflicts.
How to obtain a certified registry certificate
Online KRS gives access to information, but sometimes you need official documentation — a certified registry certificate.
Official copies
The regional court issues copies for a fee. Cost is typically 10–20 PLN per document. You can request it:
- In person at the regional court for the company's location
- Electronically through ePUAP system
- By mail with a written request and ID copy
Is online KRS information sufficient?
For most business purposes, online KRS information is sufficient. However, for official purposes (e.g., submitting bids to government agencies), a certified copy from the registry court may be required.
New KRS features in 2026
In 2026, the Ministry of Justice is introducing new conveniences for KRS users.
mObywatel app — KRS on your phone
From May 31, 2026, the mObywatel app will allow you to check your connections to KRS-registered entities. After logging in with your ID number, the system automatically generates a list of all companies where you are a shareholder or employee.
This is convenient for entrepreneurs checking which companies they own or work for.
Mobile optimization
The KRS portal has been optimized for mobile devices. Checking companies is now possible from your phone anytime, anywhere.
Practical tips: When to check KRS
These are situations when you absolutely should check KRS:
Before signing major contracts
If contract value exceeds 50,000 PLN, check KRS obligatorily. See the counterparty's payment capacity and history.
Before investing in a company
If you plan to become a shareholder or buy company shares, analyze registration data. Check capital, management, and change history.
In business disputes
If you have a conflict with a company, KRS data can be evidence in court proceedings. Obtain an official certified certificate.
Before hiring or partnering
Before inviting someone to management or hiring them, check if they already serve in dozens of company managements (potential fraud signal).
FAQ: Common KRS questions
Can I print KRS online data?
Yes, you can screenshot or print the screen. However, for official purposes, a certified extract issued by the court is required.
How long are deleted companies kept in KRS?
After deletion, company data remains in KRS archive for a period (usually 10 years), then may be deleted.
Can I check management personnel in KRS?
Yes, management entries include names, surnames, and positions. However, full personal data (birth date) is not available.
What if KRS information about my company is wrong?
If you find an error in your entry, submit a correction request to the regional court for your company. Process typically takes 2–4 weeks.
Is KRS information current?
Yes, KRS is updated continuously. Entries appear in the system within several business days of filing with the court.
Can I check foreign companies in KRS?
No, KRS covers only entities registered in Poland. For foreign companies, check their country registries (e.g., KVK for Netherlands, RCS for France).
Need professional verification?
The Accounting365 team can help you verify company details, assess business reliability, and ensure safe partnerships. We offer:
- Complete company verification in KRS
- Business history analysis
- Risk assessment for partnerships
- Due diligence for investments
- Certified registry document requests
Book a consultation — Secure your business partnerships